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FAU Corona regulations, Home office and E-Learning at the DCP

What to do now?

Despite the Coronavirus (SARS-CoV-2) restrictions the Administration office DCP and the SSC Chemistry/Molecular Science are working. Here we will provide general information for all our colleagues at DCP (updated July, 17, 2020).

Some information is only accessible in the intranet; you need a VPN access and your access data.

You might already have the VPN Client on your computer, if not you can try to install the VPN Client (Cisco, the one recommended by the RRZE). The RRZE provides installing instructions in German, you might give it a try…

https://www.anleitungen.rrze.fau.de/internet-zugang/vpn/

Using VPN you can access the intranet and the server of the department. For support, please contact the RRZE.

FAU has set up a programme aimed at providing all teaching staff at FAU with the support they need quickly. An application form is available at schnell-digital.fau.de. We would urge you to make the most of this Service. The page schnell-digital.fau.de offers a lot of useful information for moving to digital teaching and preparing for a semester without face-to-face teaching.

The RRZE can also offer you a ZOOM coaching session to help you switch over to online teaching as quickly as possible. Experienced colleagues at FAU are available to walk you through the basic functions of the software live in a ZOOM meeting. You can cover any questions you have during the 30 minute video conference, and then you should be able to start straightaway with your first session. Book an appointment.

In addition, the Innovation in Learning Institute (ILI) and RRZE recommend using either Jitsi or Eyeson as an alternative to congested Adobe Connect on DFN servers. Information can also be found on StudOn (in German).

General staff regulations and information on teaching/learning related to Corona are provided by the administration of the FAU and are updated by them. Please address questions and concerns, which are relevant for everybody at the FAU to corona-informationen@fau.de and in CC to dcp@fau.de.

FAU’s general regulations

FAQ on Homeoffice and E-Learning at the Department of Chemistry and Pharmacy

The following FAQs is answering questions, which are relevant for our department and not covered by the central administration of the FAU.

In view of the risk posed by the coronavirus COVID-19, the Department of Chemistry and Pharmacy (DCP) has taken important measures. Each scientific area has designated a responsible contact person who is available for urgent questions regarding the closure of laboratories/offices. Please limit your inquiries – if possible – to the usual operating hours, unless exceptional circumstances require this.

The contact persons are:

  • Inorganic chemistry: Christian Färber (christian.faerber@fau.de)
  • Organic chemistry: Michael Brettreich (michael.brettreich@fau.de)
  • Physical/theoretical chemistry: Guido Sauer (guido.sauer@fau.de)
  • Pharmaceutical chemistry/food chemistry: Harald Hübner (harald.huebner@fau.de)

Above all, please inform your international employees about the current situation. Although public access is not yet planned, it is permitted to enter the DCP buildings for research and work purposes with an appropriate authorisation or an activated FAU-Card, if the FAU hygiene regulations (e.g. distance requirements, mask requirements, …) can be complied with. Please clarify in advance with your supervisor or the respective contact person what you must observe in your specific case.

Please draw up a master plan (in consultation with the responsible contact person in your area) of who may enter which laboratory or office, when and under what conditions, but remember that the buildings will remain closed to public access. So please have the appropriate access authorisations for all eligible employees activated on their FAU card or provide them with the appropriate keys.

Regardless of the above measures, all employees who belong to the COVID 19 risk group should continue to have the opportunity to work from their home office as much as possible until further notice. For scientific discussions and the exchange of information within the group, please make sure to use alternative means of communication, e.g. by telephone, E-Mail, ZOOM or Skype. Also make sure that you can work via VPN.

We will inform you about further developments as soon as they are available. Please check your e-mails regularly.

Here you can find the latest COVID-19 guidelines for travelers in English and Chinese from the Bavarian Ministry of Health:

www.stmgp.bayern.de/coronavirus/.

Please contact your Supervisor to find out whether you are allowed to enter your workplace during the COVID-19 restrictions and, if so, which safety regulations you must comply with. And please be sure to have your FAU card on you when you go to work and back home from work. Even if you have an access permit to enter the Chemikum building, you need the FAU card to be able to enter the Chemikum.

Currently, employees are still allowed to enter the Chemistry Buildings for research work. This can change very quickly when the FAU administration decides on a closure (and reopening) of the FAU. But the university continues to request all employees to work remotely as much as possible to avoid infection with COVID-19 (check FAQs of the FAU).

Till further notice your supervisor has to inform P2 or P4 you are working in home office and that IT-safety measures and data protection is ensured.

IT-safety: do not pass your access data to a third party.

Data protection: business data are only to be processed on your business computer. Due to the current situation there is a special arrangement for the data protection (official information only in German available). You are allowed to do research on your private computer.

A business laptop computer has to be provided by the working group, the recommended equipment is: VPN, mail (including the installment of function addresses), office programmes, FAUBox, browser, if possible a safe access to the file server of the FAU. In case an access to the file server of the FAU is not possible, documents which are needed to work on should be stored in the FAUBox, to have an access from home. All staff members working from home should check already in the office all necessary tools and options are working. Please make sure, you know all your necessary access data for the various tools, IdM, StudOn, mail, WordPress etc.

Please do not forget to turn all radiators in the offices down to 1 to avoid unnecessary energy consumption in case of prolonged absence!

The working groups and chairs are asked to stay in touch, please include your international colleagues and students, who are currently doing research in your group as well. They might not know how to get around in Germany, especially these days and they might not have many other contacts.

You can reach the team of the department via dcp@fau.de or via the usual mail addresses.

Call forwarding to an external telephone number is currently only permitted for medical staff. Existing call diversions have been cancelled to our knowledge (please test for yourself).

Alternatively, you can use the telephone service’s One Box answering machine. The activation must be requested via telefon@fau.de. You can find instruction in German on the phones on https://www.verwaltung.zuv.fau.de/verwaltung/gebaeudemanagement/telefon-telekommunikation/#collapse_9

The DFN-Server https://webconf.vc.dfn.de is currently often overloaded, therefore the FAU administration has just purchased a 1-year comprehensive license package for the videoconferencing tool ZOOM. Information about installation and application can be found on StudOn.

The Innovation in Learning Institute (ILI) and RRZE recommend using either Jitsi or Eyeson as an alternative to congested Adobe Connect on DFN servers. Information can be found on StudOn (in German).

Due to restrictions in teaching and examination operations caused by the corona virus SARS-CoV-2, the FAU administration adopted a so-called “FAU Corona Statute” on 18.04.2020, which, among other things, permits the resumption of examination operations under very special safety regulations.

All courses with compulsory attendance remain cancelled until further notice. The summer semester 2020 started completely digital on 20.04.2020. All courses will be offered online, unless they can be postponed to the end of the semester as block courses. To facilitate digitization, FAU has acquired licenses for ZOOM and Camtasia. We also refer here to the support program “schnell digital”: https://www.studon.fau.de/schnell-digital.

The FAU offers more support and information here:

The lecture halls are prepared for examinations (with attendance) with the following occupancy:

  • H1 with 30 examination places, room manager: birgit.haltrich@fau.de; eva.landeck@fau.de
  • H2 with 12 examination places, room manager: birgit.haltrich@fau.de; eva.landeck@fau.de
  • H3 with 12 examination places, room manager: birgit.haltrich@fau.de; eva.landeck@fau.de
  • C1 with 25 examination places, room manager: alexander.scherer@fau.de
  • C2 with 25 examination places, room manager: stefanie.karosi@fau.de
  • C3 with 16 examination places, room manager: alexander.scherer@fau.de
  • C4 with 16 examination places, room manager: stefanie.karosi@fau.de

The room management has equipped the lecture halls with seat markings and safety instructions.

Please note the following instructions:

  • Examinations (with attendance) from 25.05.2020 onwards must be registered centrally in time, please do this via the following link: Notification of examinations/ inspections. It is important that the specified deadline is met: at least 10 days before the examination date. Notification of the examination does not yet constitute a room booking – please contact the respective room manager regarding the reservation. The department Arbeitssicherheit has created a list of approved rooms in which examinations / inspections can be carried out. Please observe the guidelines on hygiene for all examinations.
  • If you have any problems with the notification of the examination, please contact corona-prüfungsanzeige@fau.de exclusively.
  • If acute respiratory symptoms occur during the test (especially severe coughing fits), the person concerned can complete the test in an individual room. Alternatively, the examination may be cancelled due to illness. In both cases, the facts of the case must be reported to the responsible health authority.
  • Participants must be registered according to examination places in order to enable a possible follow-up questioning or contact tracing. The examination places are marked with numbers.
  • All participants should not belong to a vulnerable group (age over 60 and for all persons who have a medically certified concomitant disease or states of immunosuppression).
  • Candidates in the vulnerable group should report this and be given the opportunity to enter the examination site either through a separate entrance or at a certain time individually and take the examination in a separate examination room.

In addition, inform the candidates by mail of the following rules of conduct in advance:

  • The minimum distance of 1.50m at all times for students and examination supervisors must be observed. The examination rooms must be entered and left in a thinned-out queue (see floor markings). Large Collections of students at entrances or in front of restrooms must be avoided.
  • The coughing and sneezing etiquette (into the elbow) must be observed, as well as thorough hand washing.
  • Persons with cold symptoms (acute respiratory symptoms) are not allowed to participate and must sign out to the examiner. In case of justified suspicion, the family doctor or the public health department must be contacted.
  • Candidates must indicate whether they belong to the vulnerable group (over 60 years of age or medically attested concomitant diseases) so that special measures can be taken.

Should participants in the lab course show symptoms of COVID-19, the Department of Chemistry & Pharmacy has drawn up generally applicable instructions of behaviour for all employees. Please follow these instructions.